Abstract Submission Guidelines

Tracks

The Summit welcomes the submission of abstracts for original contribution to present oral/poster presentations in the following themes:

  • Theme I: Teaching Innovation
  • Theme II: Emerging Engineering Technologies
  • Theme III: Digitalisation
  • Theme IV: e-learning & Open Innovation
  • Theme V: Entrepreneurship & Startup Culture
  • Theme VI: Research & Development Management

Each track is divided into a number of track categories. All authors are asked to choose one summit track and one track category during the submission process.

Authors/participants are requested to choose the most appropriate theme during the abstract submission process. During abstract submission, it is advisable that the author(s) must agree(s) to follow common publication ethics, which are also adhering to this conference policy. In other words, the policy specifies that information (data) given in the accepted abstract must not be shared, submitted, and/or presented elsewhere in any print or e-print forms unless its official presentation at this summit.

Guidelines For Abstract Submission

Copyright Guidelines

Abstracts should have timely and new information. Contents presented in abstracts should not violate any copyright laws and the copyrighted materials could be used with due permission. However, all reproduction costs charged by the copyright holder must be borne by the author.

Plagiarism

The organizers consider plagiarism as serious professional misconduct. All abstracts will be screened for plagiarism and when identified, the abstract and any other abstracts submitted by the same author will be rejected.

Resubmission Guidelines

An abstract that has been previously published or presented elsewhere can only be submitted provided that there are new methods, findings, updated information or other valid reasons for submitting.

If preliminary or partial data have been published or presented previously, the submitting author will be required to provide details of the publication or presentation, along with a justification of why the consideration of the abstract merits for this conference. This information will be considered by the  Programme Committee when making final decisions.

If the author neglects to provide these required details and justification, or if evidence of previous publication or presentation is found, the abstract will be rejected.

Abstract Structure
The abstracts submitted to the summit offers a structured online abstract submission process:

Abstracts may be prepared on a Ms. Word document and then copy and pasted during the online submission which should contain concise statements of:

  • Background: indicate the purpose and objective of the presentation, the hypothesis or a description of the problem being analyzed or evaluated.
  • Methods: describe the methods used in the study and the data analysis used.
  • Results: present as clearly and in as much detail as possible the findings / outcomes of the study. Please summarize any specific results.
  • Conclusions: explain the significance of your findings / outcomes of the study and future implications of the results.

The following review criteria will be used in scoring the submitted abstracts:

  • Is there a clear background and justified objective?
  • Is the methodology/study design appropriate for the objectives?
  • Are the results important and clearly presented?
  • Are the conclusions supported by the results?
  • Is the study original, and does it contribute to the field?

Choosing a track category

The theme category is the general heading under which the abstract will be reviewed and later published in the delegate book. The theme which best describes the subject of the abstract should be chosen. During the submission process, you will be asked to select one theme for your abstract.

Word limit

The abstract text body is limited to 300 words. Titles are limited to 30 words.

A maximum of one table and one graph/image can be included: a graph/image (in JPG, GIF or PNG with ideally 600 dpi) can be included. These will not count toward the word limit, nor will the information about authors, institutions and study groups.

Common reasons for abstract rejection:

  • Abstract poorly written.
  • Not enough new information.
  • Clear objective and/or hypothesis missing.
  • Linkage between different parts of the abstract not comprehensible.
  • Duplicate or overlap with another abstract.
  • Study/project/programme/policy too preliminary or insufficient to draw conclusions.
  • Methods (either quantitative or qualitative) inadequate and/or insufficient to support conclusions.
  • Summary of essential results inadequate and/or missing.
  • Description inadequate and/or insufficient to support conclusions.
  • Lessons learned inadequate and/or missing.
  • If English is not your native language, we recommend that you have your abstract reviewed by a native speaker before submission.

Abstract Review and Selection Process

Abstract review

All submitted abstracts will go through a blind peer-review process carried out by an international reviewing committee. Each abstract will be reviewed by at least two reviewers.

Notification of acceptance or rejection to corresponding author

Notification of acceptance or rejection will be an ongoing process, however, the submissions submitted until 10th July will be notified continuously. Please note that only the corresponding author will receive an email concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract.

Abstract selection

The Programme Committee makes the final selection of abstracts to be included in the conference program. Abstracts can be selected for either oral or poster presentation based on the expert reviewer's recommendations.

Poster Presentation Restrictions

Each presenting author may present a maximum of one abstracts at the summit and an additional will find a place in the book.  In addition, each presenting author may also present one late breaker abstract at the summit.

Publication of accepted abstracts

The submission of the abstracts constitutes the authors’ consent to publication. If the abstract is accepted, the authors agree that their abstracts are published as the proceedings of the conference. In the case of supporting Journals, the review of articles as per the standard procedure will take place.

Accepted abstracts may, therefore, be published on our summit website and in printed delegate book or proceedings, online programme and other printed materials

Abstract Submissions
  • Abstract submissions

    From 05 Feb 2020 to 15 July 2020 CET: 23:59 Hrs

    Abstracts will not be accepted after this date (except for late breakers).

    Late-breaker

    abstract submissions

    16 July 2020 to 10 October 2020

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